Quick Actions
- Provide a range of possible meeting times instead of a single fixed time.
- When sending a meeting invite, clearly say that flexible timing is available.
- During any co-working sessions, let people work at their own pace. Avoid rushing timelines so people don't burn out.
- Broaden participation beyond just speaking on mic and allow alternative ways of contribution during meetings. For example use live chats, shared documents, and/or collaborative notes.
- Include breaks and extra time during meetings and don't pack them too tightly.
- Avoid scheduling meetings back to back.
- Record meetings and share them afterwards so people can catch up in their own time.
More Information
- University of Illinois covers chat, raise hand, co-facilitation, captions, time limits, and using tools beyond speaking on mic.
- Disability:IN is a good source for information on accessible virtual meetings, different work styles, and encouraging participation through multiple channels.
Examples
- Australia – Standards Australia has a standard on international disability-access resources which emphasizes reasonable accommodations and inclusive meeting planning and aligns with flexible meeting times and multiple ways to contribute.